How to automate workflows with Hub for Teams Flow
Hub for Teams Flow is designed to help you automate tasks. For example, when a file is added to a specific folder, a shared link to the file could be created and send through Hub for Teams Talk into a specified chat room. Or, when a new element (like a file, a chat or a Deck board) is added to a certain project, you get a notification.
Here is a mockup (based on current state) of what NC Flow should look like by release time:
One thing Flow can do is can help the workflow of teams collaborating on documents. Think of the approval and review processes, as in this example:
An partner sends a customer order form by mail to a special inbox. The attachments get uploaded to Hub for Teams and, because they end in a special folder, are given a specific tag. This tag results in the file getting added as a task card in a Deck board for Team X to process. The chat from Team X notifies them of the arrival of the new task. A team member reviews the form and when done, moves the card to done which automatically adds a ‘reviewed’ tag. This tag results a notification for the manager. Once they adds the ‘approved’ tag, the files are turned into a PDF, then shared via a public link, which in turn is added to a mail that gets send to the partner.
As you see, Flow can go beyond files, tying together the various capabilities of Hub for Teams. Through an easy API, Hub for Teams applications like Calendar, Mail, Talk and Deck will be able to provide actions and triggers for users to use. This means that more and more apps will be able to offer integration, so users can configure Hub for Teams to respond to a wider range of events with an ever growing amount of actions.
